For Authors

South Asian journal of Medical Sciences (SAJMS)

Authors / Researchers are requested to carefully read and strictly follow the mentioned instructions for the publication of their research work in the South Asian Journal of Medical Sciences. This is the first step for the consideration of any research to be published. All material for publication should be submitted through e mail to the editors of the “South Asian Journal of Medical Sciences”. The articles can also be submitted by the use of online submission process.


FORMAT REQUIREMENTS


GENERAL REQUIREMENTS


  • Typed in Microsoft Word and single column
  • Language – English, in past tense and third person form of address
  • Font size -12
  • Font style – Calibri (Body)
  • Line spacing – Double
  • Borders – 1 inch from all four sides
  • All tables and figures should be properly labeled and submitted on separate pages in duplicate.
  • Sentences should not start with a number or figure, if a number is to be mentioned it should be first in words with numbers in brackets.
  • All headings should be bold and capitalized with font sizes 16.
  • All subheadings should be bold and capitalized with font sizes 14
  • Number pages consecutively in the upper right-hand corner of each page, beginning with the title page. Type the page number.
  • Present the decimal figures up to 2 decimals only. For example 0.05 is correct instead of 0.051
  • Sentences should be properly structured.
  • Begin each section on separate page
  • The order of the headings should be as following;


  • COMPONENTS OF DIFFERENT TYPE OF PUBLICATIONS

    ORGINAL

    ARTICLE

    CASE

    REPORTS

    SHORT

    REPORT

    SPECIAL / SHORT

    COMMUNICATION

    Abstract
    Introduction
    Materials & Methods
    Results
    Discussion
    Conclusion
    Acknowledgements
    References

    Tables and figures

    Abstract Introduction
    Case Report Discussion Conclusion.

    Abstract
    Introduction
    Methods

    Result

    Conclusion.

    Abstract
    Introduction
    Methods
    Result
    Conclusion


    The editorial board has the right to format the submitted manuscript to conform to in house format.


    REQUIREMENTS FOR DIFFERENT TYPES OF PUBLICATIONS

    REVIEW ARTICLE

    ORIGINAL ARTICLE

    SHORT REPORTS / SHORT COMMUNICATIONS / CASE REPORTS

    Should be of 3000 to 4000 words excluding the title page and an abstract of 150 to 200 words,
    Number of references between 30-35 and five or less than five tables or figures.
    Should be of 2000 to 3000 words excluding the title page and a structured abstract of 200 to 250 words.
    Number of references between 25 - 30 and three or less than Three tables or figures.
    Should be of 1000 to 1250 words excluding the title page, unstructured abstract of 100  to 150 words.
    Number of references between 7 to 10 and  two or less than Two tables or figures.
    Should not be signed by more than six authors.

    LETTER TO THE EDITOR: should be of maximum 300 words if it is in reference to a recent journal article, or 350 words in all other cases. It must have no more than five references and one figure or table. It must not be signed by more than three authors.


    PUBLICATION FORMAT

    1. COVER PAGE


    The cover page of the manuscript should include;

  • Clear, Concise and informative title of less than 16 words

  • Complete (first, middle and last) names of each author.

  • Complete affiliation for each author, with the name of the department (s), designation and the name (s) of the institution (s) to which the work should be attributed.

  • Name, designation, address , telephone number and email address of the correspondence author.

  • Source(s) of support in the form of grants equipment, drugs, or all of these.

  • Disclaimer, if any.

  • Word count of abstract with 3-5 key words

  • Word count of main article, excluding abstract and references.

  • The format of required cover page is available _____________________

  • 2 - CERTIFICATE OF AUTHORSHIP


    Completely filled and duly signed certificate of authorship should be attached. The format of this certificate can be downloaded from ___________________________

    3 - ABSTRACT

    It should briefly describe the problem being addressed in the study, how the study was performed, the salient results and what the conclusion from the results. A structured abstract should consist of the following headings;

  • Objective
  • Methodology
  • Results
  • Conclusions
  • Key word

  • 4 - INTRODUCTION

    Global, regional and local reports on the topic being mentioned in the article should be included appropriately. State the purpose of the study. Give only strictly pertinent references. Explain the reasons you think this research was required and the expected benefits from the objectives.


    5 - METHODS


    Mention all the components of methodology including the study design and selection of the study subjects. Mention study setting, duration, sampling method, sample size calculations with reference and follow-up period. Mention the inclusion and exclusion criteria, if applicable. Identify the methods, apparatus (give the manufacturer's name and address in parenthesis) and procedures in sufficient detail to allow other workers to reproduce the results. Give references to established methods if necessary, provide references and brief descriptions for methods that have been published but are not well known; describe new or substantially modified methods, give reasons for using them and evaluate their limitations. Identify precisely all drugs and chemicals used, including generic name(s), dose(s) and route(s) of administration. Authors submitting review manuscripts should include a section describing the methods used for locating, selecting, extracting and synthesizing data. These methods should also be summarized in the abstract.


    5 - A Ethics


    When reporting experiments on human subjects, indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation and with the latest (2008) version of Helsinki Declaration of 1975. Do not use patients' names, initials, or hospital numbers, in text and illustrative material.
    When reporting experiments on animals, indicate whether the institutions or a national research council’s guide for or any national law on the care and use of laboratory animals was followed.
    Please, document that the study was approved by the IERB (Institutional Ethical Review Board) / committee of the concerned University / Institution. You may be required to provide a certificate of the ethical clearance, with date and signature of all authors involved in the study. Also, informed consent of the subjects studied should be clearly stated.


    5 - B Statistics


    Methods section is incomplete without description of the statistical tests applied. Describe statistical methods with enough detail to enable a knowledgeable reader with access to the original data to verify the reported results. Define statistical terms, abbreviations and symbols.


    6 - RESULTS


    Present your results in logical sequence in the text, tables and illustrations. Do not repeat in the text and data in the tables or illustrations. Emphasize or summarize important observations.


    7 - DISCUSSION


    Emphasize the new and important aspects of the study. Do not repeat in detail data or other material given in the introduction or the results section. Include in discussion section the implications of the findings and their limitations including implications for future research. Relate the observations to other relevant studies. Link the conclusions with the goals of the study but avoid unqualified statements and conclusions not completely supported by the data. In particular, authors should avoid making statements on economic benefits and costs unless their manuscript includes economics data and analyses.


    8 - CONCLUSION


    It should be based on the objective and findings. False ambiguous conclusion and speculations should be avoided.


    9. ACKNOWLEDGEMENTS


    Persons who have contributed intellectually to the research but whose contributions do not justify authorship may be named and the function or contribution is described - for example, "scientific advisor critical review of study proposal, "data collection," or "participation clinical trial". Such persons must have given their permission to be named. Authors are responsible for obtaining written permission from person acknowledged by name, because readers may infer their endorsement the data and conclusions. Technical help should be acknowledged in a paragraph separate from those acknowledging other contributions.


    10. REFERENCES


    Vancouver style is essential for publication in South Asian Journal of Medical Sciences. References should be cited in consecutive numerical order at first mentioned in the text and designated by the reference number in superscript. References appearing in a table or figure should be numbered sequentially with those in text.

    The reference list must be typed double spaced and numbers consecutively, as in the text. The Journal follows Index Medicus style for references and abbreviated journal names according to the list of Journals indexed in Index Medicus. "Unpublished observations" and "personal communications" should not be used as references, although written-not verbal-communications may be noted as such in the text. References cited as "in press" must have been accepted and not merely in preparation or submitted. The author is responsible for the accuracy of all references and must verify them against the original document. The guide for Vancouver referencing is available at _________________________

    11. TABLES


    Type each table double-spaced on a separate page. Do not submit tables as photographs. Tables should be self-explanatory and should supplement, not duplicate the text. Each table must be cited in consecutive numerical order in the text. Number the tables consecutively with an Arabic number following the word Table. The titles/legends should be descriptive, brief and mentioned on top of the table. Give each column a short or abbreviated heading.

    Place explanatory matter in footnotes not in heading. Use the following symbols in this sequence *,+,++,#,**. Expand in the footnote all non-standard abbreviations used in each table. For footnotes, identify statistical measures of variations, such as standard deviation and standard error of the mean. If data from another published source are used, obtain written permission from the publisher of the original source and acknowledge fully. If data from an unpublished source are used, obtain permission from the principal investigator and acknowledge fully. If abbreviations are used in table give full text at the bottom of the table.


    12 - FIGURES


    Figures and pictures should clarify and augment the text. The selection of sharp, high-quality illustrations is of paramount importance.


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    CHECK LIST

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    COVER PAGE

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    CERTIFICATE OF AUTHORSHIP

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    VANCOUVER Reference Guide